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COI tracking for property managers & contractors

Never work with an uninsured vendor again.

CertShield reads vendor insurance certificates with AI, flags expired or insufficient coverage, and chases renewals automatically — so the liability never lands on you.

4

extra insurance forms the certificate alone doesn't prove

Staff check the front page and stop. The proof is on the attachments — CG 20 10, CG 20 37, waiver of subrogation, primary & non-contributory.

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Send us 3 certificates and we'll check them free — no card needed. After that, from $99/month. Cancel anytime.

~40s
To read one document
6+
Checks per document
100%
Checked by a human
$99
Not $8,000 a year

Checked on every certificate: Expiration dates, GL limits vs. your requirements, Workers' comp, CG 20 10 attached, CG 20 37 attached, Waiver of subrogation, Primary & non-contributory, Carrier name & NAIC #, Missing endorsement pages.

In plain English

What this actually does

You hire plumbers, roofers, electricians, landscapers and cleaners

Each one is supposed to carry insurance. If their insurance has quietly expired and they flood a unit, you get sued — not them.

Proof of that insurance is a one-page PDF called a certificate of insurance (a “COI”). Most companies collect them in email and track the expiry dates in a spreadsheet, by hand. CertShield reads those PDFs for you, tells you who is covered and who isn't, and emails the vendor to renew before it lapses.

  1. 1

    Send us the PDF

    Upload it, or just forward the email your vendor sent. You can also send the vendor a link and they upload it themselves — no account, no password.

  2. 2

    We read it and check it

    Is the insurance still active? Are the amounts high enough? Are the extra forms attached? You get a plain green / amber / red answer, not a document to read.

  3. 3

    We chase the renewals

    When a policy is about to run out, we email the vendor and their insurance agent until a new certificate arrives. In English or Spanish.

That's it. No training, no setup project — forward a PDF and you get an answer.

Trust

We're new. So here's the proof instead of a quote wall.

CertShield launched in 2026. Rather than borrow someone else's logo or invent a testimonial, here is exactly what you get and what it costs against the incumbents.

The founder reviews every verdict

  • Every verdict on your account is reviewed by me personally before it publishes — not a queue, not an offshore team. That is why I can charge $99 instead of $8,000.
  • I read the endorsement pages. CG 20 10, CG 20 37, waiver of subrogation, primary & non-contributory — the four things staff skip at 6 PM.
  • If the AI is under 90% confident on any field, it does not guess. It comes to me.

— Shivanshu, founder. Free audits are capped at 10/day so this promise stays true.

What the alternatives cost

Researched public estimates — most hide pricing behind a demo

  • Jones

    Enterprise, demo-gated

    $15–25K / yr

  • Certificial

    Custom quote only

    $10–25K / yr

  • TrustLayer

    Annual contract

    $10–20K / yr

  • myCOI

    Outsourced review team

    $8–15K / yr

  • SmartCompliance

    Annual contract

    $8–15K / yr

  • CertShield

    Monthly, no lock-in, pricing on the page

    $1.2–6K / yr

Three founding-customer seats

This is where the testimonials will go. Take a seat and yours is the first one on the page.

Get my free audit
  • 01Free 3-cert audit, 24h turnaround
  • 02Founding price locked for 12 months
  • 03Direct line to me, not a support inbox

Today vs. with us

Spreadsheet chaos — or coverage you can actually see.

Most teams track vendor insurance in email and spreadsheets. That works until a lapse, a lawsuit, or an owner audit.

Today

Spreadsheet and inbox

  • Certificates buried in email threads and shared drives
  • Staff glance at the first page and miss the attachments
  • Renewal dates remembered on a sticky note, if at all
  • Audit week means digging for PDFs one by one

With CertShield

Checked, chased, and filed

  • Every certificate read in full, attachments included
  • One screen: green, amber, red — who needs attention today
  • Renewal reminders sent for you, in English or Spanish
  • Every document kept, with a record of who did what

The part everyone misses

The certificate page isn't the whole story.

A certificate is a summary page. The wording that actually protects you lives on separate forms attached behind it — and that's the part busy staff skip. These are the four questions we answer on every certificate, on every plan.

  • Are you actually named on their policy while the work is happening? (CG 20 10)
  • And still named after the job is finished, if something fails later? (CG 20 37)
  • Has their insurer given up the right to come after you? (waiver of subrogation)
  • Does their policy pay first, before yours? (primary & non-contributory)
  • And we flag it when the certificate claims all this but the actual form isn't attached

How it works

PDF in. Verdict out. Chase on autopilot.

From intake to audit trail — endorsements included, you approve every publish. Watch it run, or step through yourself.

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  1. Step 1: Your dashboard. Green, amber, red across every vendor — who's covered, who's expiring, who needs attention today. One screen, no spreadsheet.
  2. Step 2: Drill into the problems. One click filters to the vendors that need action — each with the reason spelled out, not just a red dot.
  3. Step 3: See the exact gap. Not just “non-compliant” — the specific field: the limit that's too low, or the endorsement form that isn't attached behind the certificate.
  4. Step 4: Send the gap email. One click emails the vendor — their insurance agent cc'd, since the agent usually fixes it — in English or Spanish, with a link that opens exactly what's missing.
  5. Step 5: Vendors get instant answers. The vendor portal explains the gap in plain language and answers their questions — so the confused phone call comes to us, not to you.
  6. Step 6: They upload through a link. A no-login magic link. The vendor — or their agent — uploads the corrected certificate from a phone in about a minute.
  7. Step 7: Status flips green. The new certificate is re-checked in full, a human signs off, and the dashboard updates — with every step stamped in the audit trail.

Step 1 of 7

Your dashboard

Green, amber, red across every vendor — who's covered, who's expiring, who needs attention today. One screen, no spreadsheet.

Instant visibility

What's included

Everything the job actually needs

Collecting the documents, checking them, chasing the renewals, and keeping the proof — all in one place.

  • Reads the document, and admits when it's unsure

    Every field gets a confidence score. If anything is below 90%, or any check fails, a person looks at it next to the original PDF before you ever see a result. Nothing is ever approved silently.

  • Chases renewals so you don't have to

    Reminder emails go to the vendor and to their insurance agent — the agent is usually the one who actually sends the certificate. English and Spanish, live today. Text-message reminders are coming soon.

  • Easy for your vendors, which is why it works

    Vendors get a link and upload from their phone — no account, no password to forget. Or they email the certificate to your own CertShield address and it lands in the same place.

  • Proof when an owner, lender or insurer asks

    Set different insurance requirements per building or per job, then hand over a clean report PDF. Everything is already collected and dated.

Full packaging by plan — see Pricing. Native AppFolio / Buildium sync is coming soon; CSV and email-in work today.

Built for

One problem, two very different days

Same liability, different pressure. Pick the one that sounds like your week.

20–2,000 units

For property managers

A vendor's GL lapses, they do a turn on unit 4B, and the claim lands on your E&O. Meanwhile an owner wants proof of compliance by Friday.

Per-property requirements and owner report PDFs, ready before they ask.

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10–100 subs

For general contractors

Your GL carrier audits you on your subs' coverage, and every project owner writes different additional-insured wording. Subs churn every season.

Endorsement checks per project, so a sub never gets dispatched uninsured.

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Straight talk

What we claim — and what we don't

Mid-term cancellations aren't broadcast by carriers — no tool can guarantee catching a silent cancellation. We mitigate via agent confirmations, notice-of-cancellation endorsements, and re-verification on every new cert.

What we do

Built into every workflow

  • Spot policies about to expire and chase the renewal for you
  • Check the cover amounts, the dates, and the attached forms
  • Have a person check every result before you see it

What we don't

No overselling — by design

  • Promise to catch a policy cancelled quietly mid-term
  • Give you legal or insurance advice
  • Approve anything without your final say

Pricing

Simple plans. No annual contract.

Live in a day. Cancel anytime. Free 3-cert audit included.

Compare plans

Starter

25 vendors

$99/mo

  • Certificates read and checked in full
  • Renewal reminders in English + Spanish
  • One dashboard, everything on file
Most popular

Pro

100 vendors

$249/mo

  • Vendors upload it themselves
  • Different rules per building
  • Reports you can hand to owners

Business

Unlimited

$499/mo

  • Team accounts and permissions
  • Tax forms, licences and signatures too
  • Reminders sent under your own name
  • —Direct sync with AppFolio / Buildium (coming soon)

FAQ

Questions buyers ask first

Vendor insurance compliance on autopilot.

Free 3-cert audit — no card required. Or start at $99/mo today.

Get my free audit

Live in a day. No annual contract.